Reopening Letter

Reopening Letter
Posted on 04/13/2021
Dear Families,

On behalf of our outstanding educators, incredible support staff, and our administrative team, I am thrilled to share with you the details of our planning for the classroom reopening on April 12th. I am equally proud of the work our team has done to maintain a robust online option for families who have chosen that option. No matter the model, we are determined to help each and every student finish the academic year feeling strong and excited about their future.

We recognize the weeks ahead will be both exciting and challenging. Despite all our planning over the past year, there will be surprises no one anticipated, and we will need the goodwill and support of everyone to get through these challenges together. Most of all, we recognize students may be facing complex emotions, as they prepare to re-engage with friends they have not seen in months. Counselors have been specially trained to help students cope, and they will have plenty of tools to help students work through their feelings and learn to love school again.

April 5-9

As a reminder, all students will spend this week, from April 5-9, preparing for the end of the school year. We have modified the schedule, only for this week, to allow students, parents, and staff the time they need to become comfortable with a new structure and atmosphere of learning.

This week, the school day will include 240 instructional minutes with 120 minutes of live instruction and 120 minutes of independent assignments. Teachers may choose to offer additional minutes of live instruction based on curriculum and student instructional needs. With that being said, we hope you and your family will take time to prepare for a safe classroom reopening.

Here are 10 things you can do to prepare:

1. Have an age-appropriate conversation with your student about why your family chose the hybrid model or the online option. Students may have friends who made a different decision, and it is important for students to understand every choice deserves to be respected.

2. Practice proper hygiene. Remind students to thoroughly wash their hands for enough time to kill all germs. The Centers for Disease Control and Prevention (CDC) recommends scrubbing your hands with soap for at least 20 seconds.

3. Practice wearing a mask. Masks will be required when students return to campus, and they are still recommended every time you leave the house. Students should practice covering both their nose and mouth with a snug but comfortable mask.

4. Review the rules on physical distancing. As much as friends may wish to greet each other warmly on campus next week, everyone must keep a respectful distance between themselves and other students. Remind your students about these rules for everyone’s safety.

5. Help your student prepare for the new school lunch program. For the remainder of the school year, meals will be provided to all students at no cost but students will not be able to sit together to eat. Students will sit 2 to a lunch table and will not be able to deviate as they need to remain 6 feet apart. Explain this to your students and practice a few times to make them feel comfortable.

6. Confirm your transportation plans with the school staff. Busses will be running modified schedules and routes, so review your plans to get to school on time. Work with your child’s case manager if this applies to you.

7. Take time to learn the new entry points for school and the rules on lining up by the gate. These rules are in place to minimize the chance of Covid-19 coming onto campus from the surrounding community. For Miller we will have three entry gates designated. The red pop up tent will be used for checking in Grades K/1 only and is located by the Kinder classrooms. Please look for the helpers wearing red shirts. The white pop up tent will be used for checking in grades 2/3 only and is located at the main entrance of the campus (by the front office). Please look for the helpers wearing white shirts for assistance in checking in. Our blue pop up tent will be used for our students in grades 4/5 only. This tent is located further down the front of the school closer to their classrooms (located close to the previous location for our drive through lunch distribution). These helpers will be wearing blue shirts and can assist you there. EACH day your child will be on campus they will need to present either their digital ClearPass or paper copy of their health screening. If this is forgotten they will be delayed in entering campus as they will have to go through a health screening before entering the site. ALL children will be using hand sanitizer before walking through the gates. They may use the site provided sanitizer or their own but it will be done at the moment of entry. QR codes are posted throughout the front of the campus to assist with this. It is also located in our Smores site for parents.

8. Check in with your students to measure their emotional health. Returning to the classroom after a year can be as emotionally difficult as starting school all over again for the first time. Counselors will be available to help, but you can make things easier by talking with your students about their feelings.

9. Remember to share your plans with the school staff. Starting on April 12, additional after school programs might be available in the form of your child’s teacher opting for an additional hour of in person learning. This is at the discretion of each teacher. For those enrolled in PrimeTime please work with the site director for further information.

10. Talk to your teacher. Think of April 12 as the start of a whole new experience for your student. Remember to share with your teacher how your student has been coping during the past year. Share your goals for your student for the remainder of the school year.

11. We ask that as much as possible to walk to the campus as the traffic pattern will be hectic. We anticipate that there will be added foot traffic in the area as well as families spaced 6 feet appropriately throughout the campus. Leave in plenty of time so that you do not feel rushed and can arrive safely. If you do plan to drive to campus approach the campus carefully and slowly.

12. If your child will be attending campus in person and they are not feeling good please be sure to keep your child at home and report the absence to our system.

13. Your child may bring a snack and their own water bottle. Our water dispensing systems/fountains have been disabled on the campus for safety purposes. Children will have a 15 minute wellness break each day they are on campus

14. Be sure to fill out the new opt in form if your child will be attending the onsite hybrid. You may return your completed form to your child’s teacher. This needs to be completed and returned as soon as possible.

15. Work with your child’s teacher for a complete list of all needed daily materials.

16. Miller office hours will be Monday – Thursday 7:00 – 2:00. Friday’s we will be closed.

April 12 through June

We will be operating on a 2 day schedule for in-person learning on campus and online through the end of the school year. For Monday through Thursday of each week, your student will follow this schedule. Again, this schedule applies to students who will be on campus, as well as those who will be learning from home. Reach out to your child’s individual teacher for exact daily schedules.

We are looking forward to an exciting and productive end of the school year for all our students, and we look forward to seeing everyone soon.


Gina Camacho McGrath
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